Project Coordinator - DFS5211395 in Singapore at DFS

Date Posted: 8/19/2019

Job Snapshot

Job Description

The Project Coordinator supports the Project Managers in delivering store development projects efficiently through tracking and acting on project plans, schedules, capex budgets and expenditures, accounting and status reporting. The Project Coordinator also manages administrative tasks within the department and ensuring that workflow is efficient and effective.

Key Responsibilities:
1. Project Co-ordination
• Maintain and monitor project plans, project schedules, budgets and expenditures, including preparation and processing of capex documents through internal workflow, processes and systems
• Track invoices, payments and maintain an accurate and updated capex accounting for reporting purpose
• Ensure proper document control and record keeping through regular and accurate filing of capex documents
• Organise, attend and participating in business partner/vendor/contractor meetings, including taking down notes and following up on important actions and decisions
• Generate status reports and other management-level reports, create presentations and assist with special projects, such as system/process improvements and project development 2. Administrative Duties
• Facilitate and co-ordinate all interdepartmental communications and interactions between internal and external parties
• Act as the department’s representative in company-wide, interdepartmental or store events and activities, including sharing and updating the team on such participation
• Prepare the necessary materials, reports or presentation notes for meetings
• Make travel arrangements, such as booking flights and hotel reservations, travel claims and travel schedule/appointments
• Receive calls/emails in the absence of team members as well as routing these to the appropriate party
• Handle other office tasks, such as filing, setting up for meetings, petty claims, procurements for office needs
• Greet and receive internal and external guests to ensure seamless and positive experience
• Other duties that may be assigned from time to time

Key Requirements:

• Degree or Diploma in Project Management or related field of study
• At least two years of relevant experience
• Open to fresh graduates with proven ability to learn on the fly
• Strong command of English language (verbal and written) and communication skills
• Proficiency in Microsoft computer applications is essential
• Strong organisation skills and attention to details
• Able to prioritise and work under tight deadlines
• Able to work effectively both independently and as part of a team