Req ID:  4875

Kahului, Hawaii

Date:  26 Nov 2023

Ops & Talent Support Specialist

Job Description

DFS is seeking a self-motivated Talent Support Specialist to support our Human Resources, Learning & Development, and Operations Support Departments. You will provide administrative support, with tasks such as general clerical, receptionist and other administrative works as required. In addition, you will be responsible for assisting the onboarding procedures for new joiners before being transitioned to the location team. You will also help facilitate service and luxury standards training.

  • Provide general office administrative support duties such as filing, answering phones, handling correspondence and sorting mail
  • Assist in scheduling and coordinating with job applicants to job shadow in various company locations 
  • Receive, process, and file all necessary materials for applicants and current employees; this includes PCNs, master roster, assistance, new hire input and health certificates
  • Work closely with Operations and Learning & Development departments to coordinate and implement reward, recognitions, and employee engagement 
  • Assist in facilitating new hire orientation; communicate approved staff training and any relevant staff attendance schedules, arrange logistics for training session
  • Maintain employee communication boards
  • Manage order, inventory, receive and track supplies
  • Coordinate hotel, air ticket, car and/or meeting room reservations (in locations where applicable)
  • Prepare reports and complete other clerical work as requested

Key Requirements

  • High school diploma or equivalent 
  • Minimum 1 year’s administrative experience 
  • Able to handle confidential information with discretion
  • Demonstrate the ability to evaluate and prioritize tasks to manage workflow
  • Able to work independently with minimal supervision
  • Able to work quickly and accurately, with attention to details
  • Strong verbal and interpersonal skills with ability to communicate effectively

DFS is an equal opportunity employer. It is the Company’s policy and practice to employ, promote and treat all employees and applicants on the basis of merit, qualifications and competency and to provide all employees with a workplace that is free of discrimination. Employment decisions are based on qualifications such as education, work experience and talent, and are made without regard to race, color, gender, religion, age, national origin, marital status, sexual orientation, disability or any other basis protected by law.