Req ID:  4930

Hong Kong, China

Date:  22 Sep 2023

Executive Assistant

Job Description

  • Provide full spectrum secretarial & administrative support to the senior executive
  • Coordinate varied projects as assigned and assist in achieving the objectives and deadlines on daily basis
  • Assist the existing team with related administrative matters
  • Produce and generating reports, maintain records and filing systems
  • Coordinate worldwide travel and appointments with comprehensive and complex itineraries 
  • Process incoming correspondence and monitor to ensure timely action is taken. Process outgoing correspondence and compose responses as appropriate
  • Schedule meetings with direct reports as well as DFS departments, regions and external contacts; initiate follow up to confirm meeting schedules
  • Manage the coordination of meeting space and the preparation of confidential documents for presentations
  • Ensure all appropriate technology is working in advance of meetings and or conference calls
  • Manage budgets and expenses

Key Requirements

  • University Degree preferred or equivalent work experience
  • Minimum 3-5 years relevant experience in retail or other MNCs
  • High Computer proficiency: Word, Excel, PowerPoint, Outlook and calendar software; database experience helpful, shorthand.
  • Excellent verbal, and written communication skills; able to compose and edit correspondence in a professional manner
  • Self-starter, able to work independently and interactively with all levels of seniority
  • Excellent organizational and prioritization skills; ability to juggle multiple projects
  • Ability to perform at a high level consistently in a fast-paced environment, and provide rapid turnaround on assignments
  • Able to handle sensitive and confidential matters with discretion
  • Professional, personable, and diplomatic in all communications and interactions
  • Resourceful, logical and creative problem solver
  • Strong numbers aptitude, able to create templates, reports and compile statistics

DFS is an equal opportunity employer. It is the Company’s policy and practice to employ, promote and treat all employees and applicants on the basis of merit, qualifications and competency and to provide all employees with a workplace that is free of discrimination. Employment decisions are based on qualifications such as education, work experience and talent, and are made without regard to race, color, gender, religion, age, national origin, marital status, sexual orientation, disability or any other basis protected by law.