Supervisor, Facilities Maintenance - DFS1171697 in New York, NY at DFS

Date Posted: 10/5/2019

Job Snapshot

Job Description

The Facilities Supervisor assists the Facilities Manager in maintaining the highest standards of housekeeping and facility maintenance to maximize customer experience and ensuring safety and comfort for all. They are responsible for controlling the total maintenance of the facilities and all safety and related items. The Facilities Supervisor’s role is also to develop suitable programs for maintaining company standards of sanitation, maintenance, housekeeping, and safety of equipment and facilities and responsible for supervision of facilities support staff.

Key Responsibilities:

• Daily monitoring to ensure all shop facilities are functioning properly at all times
• Escort and supervise the performance of service providers and outsource contractors adhering to location specific security requirements and ensuring all work meets DFS specifications including completion timeframes
• Oversee contractors for non-technical work and schedule accordingly
• Ensure all operational and safety procedures are properly followed
• Obtain quotes and recommend preferred vendors to DFS management for maintenance works, supplies for repairs, housekeeping supplies etc.
• Source equipment, hardware, supplies and parts, including materials for repairs as required and from outside sources, if not locally available
• Oversee the ordering and monitoring of equipment and supplies
• Coordinate with relevant department and / or contractors to carry out site inspections, maintenance work, renovation work, special event preparation and assist on projects
• Maintain facility documentation including maintenance log, plans, archives and other documentation as required. Filing of all Purchase Orders (PO’s), invoices, test reports, maintenance logs, EPA reports, LVMH reports and transmitted project reports and documents
• Coordinate meetings, lead, coach, and train the team in general housekeeping works, maintenance works, safety requirements, etc.
• Coordinate site inspections with authorized inspectors to ensure site compliance with regulatory requirements etc.
• Maintain Proximity card access system and key log (in locations where applicable)
• Supervise facility support staff
• Prepare and complete staff performance appraisals
• Promote good working environment with an open-line of communication between employees and management
• Carry out supervisory responsibilities, including: interviewing, hiring and training employees, addressing complaints and resolving problems
• Perform other duties as requested in a diligent and conscientious manner.
• Paint interior and exterior of buildings, and parking lots
• Able to perform but not limited to the following: carpentry, plumbing, masonry, assist the facilities electrician,painting and janitorial.
• Comply with DFS’ Occupational Health & Safety Policy and procedures
• Take reasonable care to act and behave in a manner that promotes care and diligence to oneself and others in the workplace
• Comply with reasonable instructions from any supervisor or authorised representative of the company concerning health and safety matters
• Attend OHS training as required and actively participate in Emergency Response procedures
• Participate in identifying, assessing and controlling risks and hazards in the workplace
• Report any accident/injury/hazard in the workplace to manager or the site OHS Representative using the DFS’ systems and the logbook

Key Requirements:
Educational Requirements: Secondary School or High School Diploma or equivalent Work Experience: Minimum 2 years of supervisory experience Critical knowledge & skills including tools, software applications, language, etc.: Must be familiar with and use all cleaning tools and supplies, hand tools, power tools and materials handling equipment in performing duties. Proficiency in Microsoft Office applications.
• Required to use considerable judgment when performing and planning to perform tasks
• Highly motivated and able to work independently.
• Some heavy lifting and considerable moving of equipment required
• Lifting of objects up to 50 lbs. occasionally, and/or up to 30 pounds frequently and/or up to 10 pounds constantly
• Able to climb in overhead structures, work beneath machines and in close quarters performing analysis and repair work
• Regularly exposed to dust, odors, oil, fumes and noise
• Exposure to a combination of normal office type environments and store environments
• Be available or on call to Management and Tenants for emergency situations 24 hours a day, 7 days a week
• Able to work flexible hours and shifts, including weekends, nights and holidays as required by the needs of the business
• Able to work additional hours, as needed